Privacy Policy

GLOUCESTERSHIRE DISABILITY FUND (GDF)

Registered charity no. 1048489

Data Protection – Information Leaflet

In the course of the charity’s work to assist people with disabilities, it is necessary for us to store certain information which data protection legislation defines as “Personal Data”. This leaflet is intended to explain GDF’s Data Protection & Privacy Policy and practice with respect to this data.

What we store:

This is information that could be used to identify you as an individual, including your first and last name, age or date of birth, contact details (home, phone and/or email address) and a brief description of your medical information and financial circumstances: plus associated supporting information from, for example, your health or social care worker or doctor.

Our policy is store the minimum data we need in order to consider your application for funding, to record what grant aid we have offered and protect that data by appropriate security measures.  You gave us all this information when you applied to the charity for assistance.

We retain a minimal database record on computer of your name, address, disability and how much grant was awarded on a particular date. Unless we are told otherwise, this information remains live on our database. Please note that no financial details are stored on our computer.  Once a grant has been paid, we hold the paper records (your application form and supporting papers which contain the data about your health and finances) for audit purposes for a period of twenty four months after which they are destroyed.  We will never pass on your information for commercial reasons and may only use data for bona fide research or publicity purposes if we have your prior permission.

Why we store it:

The legal grounds for the charity holding your information are both legitimate interest and your consent. Without this information we are unable to process grant applications as the charity has rules about who can be helped. We also need to store information for accounting and audit purposes as we are regulated by the Charity Commission, Companies House and HMRC.

If you believe there is a problem with the charity’s handling of your data, you can contact us at info@glosdisabilityfund.org.uk in the first instance and you have a right to complain to the Information Commissioners Office if you are not satisfied with our response.  A full copy of the Data Protection & Privacy Policy is available on request.